How to Register NGO in Madhya Pradesh (MP)

Starting an NGO (Non-Governmental Organization) in Madhya Pradesh involves several steps to ensure legal recognition and compliance with state and central regulations. Here’s a step-by-step guide to help you start an NGO in Madhya Pradesh:

Step 1: Define Your Mission and Objectives
Before starting an NGO, clearly define its mission, vision, and objectives. Identify the social cause or issue you wish to address, whether it’s education, health, environment, women’s empowerment, etc. This will guide your NGO’s activities and focus.

Step 2: Choose a Suitable Name
Select a unique name for your NGO that reflects its mission and is not already in use by another organization. Ensure the name complies with the naming guidelines provided by the Registrar of Societies in Madhya Pradesh.

Step 3: Form a Governing Body
An NGO in Madhya Pradesh typically requires a governing body consisting of a minimum of 7 members. These members will form the Executive Committee or Board of Directors, responsible for managing the NGO’s operations.

Step 4: Draft the bye-laws of society
Create the bye-laws, which define the rules for your NGO’s internal operations, including membership, meetings, roles, finances, and amendments. These guidelines ensure smooth functioning and must be submitted during registration.

Step 5: Prepare the Documentation
Gather all necessary documents for NGO registration, including the bye-laws, a list of governing body members with their signatures, address proof of the registered office, identity proof of members, address proof of member, and passport-size photograph of president and secretory. Ensuring all documents are accurate and complete is essential for a smooth registration process.

Step 6: Register the NGO as a Society under MP Firms and Society Department
In Madhya Pradesh, the most common form of NGO registration is under the Madhya Pradesh Societies Registration Act, 1973 under MP Firms and Society Department. Apply for Society Registration and get the registration from department.

Step 7: Obtain PAN and Open a Bank Account
After registration, apply for a Permanent Account Number (PAN) for the NGO. Open a bank account in the name of the NGO to manage funds and donations.

Step 8: Register with Darpan (Niti Aayog) Portal
Register your NGO on the Darpan portal managed by Niti Aayog to gain access to various government schemes, grants, and funding opportunities.

Step 9: Register for CSR (Form-1) (Optional)
If you plan to receive Corporate Social Responsibility (CSR) funds, register your NGO under CSR (Form-1) to comply with the Companies Act, 2013.

Step 10: Register for 12A & 80G (Provisional)
To receive tax exemptions for your NGO and its donors, apply for 12A and 80G registrations (Provisional) under the Income Tax Act. This is crucial for attracting donations and ensuring tax benefits.

Step 11: Register for 12A & 80G (Permanent)
Apply for 12A and 80G registrations (Permanent) under the Income Tax Act. to get 12A and 80G registrations with validity of 3 years.

Step 12: Launch Your NGO Activities
Once all legal formalities are completed, you can officially launch your NGO activities. Develop a detailed action plan, engage with your community, raise funds, and start working towards your mission.

Step 13: Promote Your NGO
Create a website, utilize social media, and network with other organizations to promote your NGO’s activities and attract support from donors, volunteers, and partners.

Step 14: Comply with Annual Filing and Reporting Requirements
After the NGO is established, ensure you comply with annual reporting requirements, including filing income tax returns, submitting annual reports to the Registrar of Societies, and conducting audits. Non-compliance can lead to penalties or cancellation of registration.

The government fee for normal society registration is ₹5,000 + portal fees, while for instant society registration, it is ₹8,000 + portal fees.

The following documents are required for the registration of an NGO in Madhya Pradesh:

• Passport-size photo of the President
• Passport-size photo of the Secretary
• Draft of the bye-laws
• ID proof of all members
• Address proof of all members
• Address proof of the NGO office

For ID proof, any one of the following documents is required:

1. PAN Card
2. Driving License
3. Voter ID Card
4. Passport
5. Ration Card

For address proof, any one of the following documents is required:

1. Driving License (DL)
2. Passport
3. Voter ID Card
4. Ration Card
5. Electricity Bill
6. Bank Account Statement
7. Bank Passbook with latest entry
8. Telephone Bill

1. Society Registration
2. Darpan (Niti Aayog) Registration
3. CSR (Form-1) Registration
4. Registration of 12A & 80G
5. Yearly Audit Services
6. Yearly Report submission at ROF&S
7. Yearly Income Tax return submission
8. Yearly Donation and Donner Report submission
9. Website Development with online donation form and payment gateway